Fleet maintenance for service businesses
Fleet maintenance your whole crew actually uses.
Track maintenance, inspections, fuel, expenses, service history and reminders in one simple workspace — without expensive hardware or enterprise complexity.
14-day free trial · No credit card · Unlimited team members
Dashboard
Fleet Health
Vehicles
12
Need attention
3
Overdue service
1
Due soon
2
Recent inspections
Monthly maintenance cost
$2,340 this month
Built for teams that depend on work vehicles
Spreadsheets don't remind you when a van needs service.
The records are somewhere. The reminder is nobody's job. So the service gets missed — and the van goes down when you least can afford it.
Missed Maintenance
A forgotten oil change or inspection becomes an expensive breakdown — and an entire day of work lost.
Scattered History
Receipts, spreadsheets, texts and paper records make it hard to know what was actually done to which vehicle.
Team Adoption
Fleet software is useless if technicians and drivers avoid updating it. If it's hard, they won't use it.
From spreadsheet to organized fleet in minutes.
No hardware. No months-long rollout. A small service business can be up and running today.
Add or import your vehicles
01Bring in your vehicles or import the spreadsheet you already keep. Set them up in minutes.
Set maintenance schedules
02Schedule service by date or mileage — or whichever comes first — for each vehicle.
Let your team keep records current
03Drivers and technicians update odometer, fuel, issues and inspections from their phone.
See exactly what needs attention
04Your dashboard shows what's due soon and overdue across the whole fleet.
One simple workspace for every work vehicle.
FleetRoutine is purpose-built for maintenance, not telematics or enterprise complexity. Everything your crew actually needs — nothing they won't use.
Vehicle Hub
Everything important about every vehicle — details, documents, service history, odometer, notes and expenses.
Included in every planPreventive Maintenance
Schedule maintenance by date, mileage, or whichever comes first, so nothing slips.
Included in every planService & Repair History
A complete history of maintenance, repairs, cost, receipts, vendors and notes per vehicle.
Included in every planInspections
Custom inspection workflows with pass/fail, photos and issues captured right from the field.
Included in every planFuel & Expenses
Track fuel, operating cost and service expenses to understand cost per mile.
Included in every planReminders
See what's upcoming, due soon and overdue at a glance — color coded for clarity.
Included in every planTeam
Unlimited team members on every plan. Owners, managers, drivers, techs — everyone in.
Included in every planReporting
Simple, clear operational reporting — not enterprise analytics you'll never use.
Included in every planGarage & vehicles
Every vehicle, one clear list.
See each vehicle’s health at a glance. Open any vehicle for its full story — odometer, documents, service history, notes and expenses.
- Vehicles, trailers and equipment as assets
- Color-coded health per vehicle
- Documents and receipts attached
- Odometer and mileage history
Garage
4 of 12 vehicles2019 Ford Transit
Overdue4ABT912 · 84,200 mi
2020 RAM ProMaster
2 issues2QXP54 · 61,450 mi
2021 Ford E-350
Due soon8KLM20 · 47,800 mi
2018 Chevrolet Express
Ready5HTT19 · 112,900 mi
Product walkthrough
See FleetRoutine in 60 seconds
A quick, honest tour of the product — the fleet view, a vehicle, scheduling maintenance, an inspection, and what needs attention.
Dashboard
Fleet Health
Vehicles
12
Need attention
3
Overdue service
1
Due soon
2
Recent inspections
Monthly maintenance cost
$2,340 this month
Fleet software without fleet-software complexity.
The industry defaults to hardware, heavy contracts and per-user fees. We built FleetRoutine to be different.
Traditional fleet platform
- GPS hardware contracts
- Complex setup & onboarding
- Enterprise-grade dashboards
- Sales calls for pricing
- Per-user charges
FleetRoutine
- No required hardware
- Quick setup from a spreadsheet
- Maintenance-first simplicity
- Transparent pricing
- Unlimited team members
Built for businesses where every vehicle matters.
Whether you run 12 vans or 40, FleetRoutine keeps your fleet ready — without adding another complicated platform.
Your spreadsheet
Year, Make, Model, Plate, Odometer, LastService
2019, Ford, Transit, 4ABT912, 84200, 2025-08-01
2020, RAM, ProMaster, 2QXP54, 61450, 2025-09-14
...and columns you update by hand, every time.
Fast setup
Import your existing data, not a blank page.
You already track your fleet in a spreadsheet. Bring it with you — FleetRoutine turns it into a live, organized workspace, and you never have to update a column by hand again.
- Import your vehicle list in minutes
- Set maintenance schedules from your data
- Stop maintaining a spreadsheet forever
- Export it back anytime — you own your data
Unlimited team members
Invite the whole crew. Pay the same price.
Fleet software only works if everyone keeps it current. That’s why FleetRoutine never charges per user — owners, managers, drivers and technicians all get in at no extra cost.
Simple, predictable pricing.
No hardware fees. No per-user charges. No sales call required to see a price.
Starter
Up to 10 vehicles / assets · Unlimited users
- Core vehicle management
- Maintenance scheduling
- Service reminders
- Service & repair history
- Fuel & expense tracking
- Documents & receipts
- Odometer records
Team
Up to 40 vehicles / assets · Unlimited users
- Everything in Starter
- Custom inspections
- Advanced reports
- Multiple locations
- Priority support
Business
Up to 150 vehicles / assets · Unlimited users
- Everything in Team
- Higher vehicle & asset limits
- Advanced functionality
- Priority support
14-day free trial, no credit card. Annual billing saves ~2 months. View full pricing →
Global-ready
Built to work the way you do.
FleetRoutine is architected for a global audience — languages, currencies, miles and kilometers, gallons and liters, time zones and localized formats.
Frequently asked questions
Straight answers about who FleetRoutine is for, how it works, and what happens after the trial.
FleetRoutine is fleet maintenance software for small and midsize service businesses. It tracks maintenance, inspections, fuel, expenses, service history and reminders for your work vehicles in one simple workspace — without expensive hardware or enterprise complexity.
Keep every work vehicle ready.
Start organizing your fleet today.
14-day free trial · No credit card · Cancel anytime